Bree Engineering Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on good judgment to plan and accomplish goals and what is expected. Reports to a CFO.
Responsibilities include but not limited to:
Answer and direct phone calls.
Maintain contact lists. Produce and distribute correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies.
Provide information by answering questions and requests.
Handle multiple projects.
Prepare and monitor invoices, accounts payable and receivable
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories, evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
Contribute to team effort by accomplishing related results as needed carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Maintain computer and manual filing systems Handle sensitive information in a confidential manner.
Coordinate office procedures. Reply to email, telephone or face to face enquiries.
Receive, sort and distribute the mail Answer telephone calls and pass them on.
Proven admin or assistant experience. Knowledge of office management systems and procedures.
Excellent time management skills and ability to multitask and prioritize work.
Attention to detail and problem solving skills. Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficient knowledge of Microsoft Office (Outlook, Word, and Excel). Typing 40 words per min.
Hours are Monday — Friday, 8 am to 4:30 pm.
Full Benefit package offered after 90 days.
Inter Level position.